Clearer costs.
Less admin.
Prefer to talk first? No pitch. book a call.
See the whole operation
What procedures cost you, where the money goes and what is still open at the end of the day, in one place, so decisions get made with the numbers in front of you.
Procedure Unit Cost
Supplies and chair time set against the fee, so you can see what each procedure really costs you and whether what you charge still covers it.
Spend Insights
Where the money goes, by vendor and category, with alerts when spending moves out of line.
Day Close
One end-of-day list: work done but not posted, and claims missing what the payer will ask for. Narratives are drafted for a person to review and sign.
Group Analytics
For multi-location practices: spend by clinic, vendor concentration and a negotiation report across every location.
Everything procurement, in one place.
From the invoice you upload to the list you approve, Operatives takes the busywork out of purchasing so your team spends less time on it.
Invoice & Order List Parsing
Upload PDFs, CSVs, or XLSX files. AI extracts every line item: vendor, SKU, quantity, and price, so nobody retypes an invoice.
Price Matching
Compares each line against the vendors you buy from, using your own accounts where you've connected them. Only verified matches count as savings.
Purchase Lists
Approve a list and get it split by vendor, ready for your team to place the way they already do.
Human-in-the-Loop Approval
You review every line, vendor and price before a list is final. Nothing is bought without your sign-off.
Vendor Switching
Flags items you could buy for less and labels the saving as an estimate. Move them to a vendor you already use in one tap.
Negotiation Email Drafts
Pre-writes price match request emails to your vendor reps using real price data, yours to review, edit, and send from your own inbox.
Order Confirmation Tracking
Record what you placed, and the order joins your purchasing history for finance and ops, so it isn't suggested again.
Savings Flagged
See the savings Operatives has flagged on your orders, estimated from recent price matches. Check unit and pack sizes before you switch.
Shelf Coverage
From your counts and usage, shows days of supply per item, the cash sitting on the shelf, and what to hold off reordering, with suggested reorder quantities.
Expiry and Lots
Record lot and expiry when a delivery arrives. Operatives tells you what to use first, flags stock that will expire before you can use it, and puts a dollar figure on it.
Opened the Last Pack
One tap when someone opens the last pack, and the item is flagged for reorder before the shelf is empty.
Real prices from vendors your practice already uses
Operatives uses your clinic's contracted accounts for verified contracted prices, plus Operatives-managed accounts for cross-vendor comparison. No guesswork.
Your clinic's own account price. Most accurate. Used for negotiation and compliance.
Prices from Operatives-managed shared accounts. Real vendor prices, used for cross-vendor comparison.
Recommendations use your own vendors, approved items and order history, so they are specific to your clinic, not generic.
Built for healthcare. Not generic software.
Operatives understands clinical supply categories, vendor relationships, and compliance requirements across practice types.
Better decisions for
the business of care
Operatives shows what each procedure costs you, checks prices before you order, keeps the end-of-day claims list in view, and flags stock before it expires, so your team spends its time on patients.
Cost Optimization
Cheapest verified price on each line, shown before you order
Quality Guardrails
Approved vendors, compliant items, no surprises
Better Outcomes
Right supplies in stock when patients need them
See where your money is going
Start with an invoice or an order list and see what Operatives finds.