Your 24/7 AI
Procurement Brain
Operatives acts as a super-intelligent procurement staff member — parsing invoices, matching prices across leading vendors in real time, placing orders automatically, and surfacing every savings opportunity before money leaves your practice.
Founder-led conversation · No pitch · Or book a 15-min call.
Everything procurement. Done by AI.
From the moment an invoice lands to the moment the order ships — Operatives handles the full procurement workflow so your team doesn't have to.
Invoice & Order List Parsing
Upload PDFs, CSVs, or XLSX files. AI extracts every line item — vendor, SKU, quantity, and price — with no manual entry.
Real-Time Price Matching
Checks your item across the industry's leading vendor sites simultaneously using your clinic's contracted accounts and Operatives-managed shared accounts. Shows actual prices — not estimates.
Automated Order Placement
Browser automation logs into vendor portals, searches SKUs, adds to cart, and places the order — exactly as your team would, just faster and 24/7.
Human-in-the-Loop Approval
Before checkout, Operatives sends a cart screenshot for your review. One tap to approve. Nothing ships without your sign-off.
Vendor Switching
When a cheaper verified price is found, switch an item to a different vendor with one tap. Order splitting across multiple vendors is automatic.
Negotiation Email Drafts
Pre-writes price match request emails to your vendor reps using real price data — yours to review, edit, and send from your own inbox.
Order Confirmation Tracking
Captures confirmation numbers and order totals after placement. Every order logged in a centralized procurement history for finance and ops.
KPI Savings Dashboard
See cumulative money saved, savings available on pending orders, and price match coverage across all vendors at a glance.
Opie — Your Procurement Assistant
Ask Opie anything: "Build me a reorder list", "What did we pay for gloves last month?", "Find me a cheaper suction tip". Opie thinks, searches, and acts.
Meet Opie
AI AssistantOpie is your always-on procurement assistant. Ask in plain language — it understands context, searches your order history, queries vendor catalogs, and takes action. No dashboards to navigate, no filters to set.
“Build me a reorder list from last month’s usage”
Opie scans your order history, identifies depleted items, and generates a draft order list.
“Find me a cheaper alternative to Patterson suction tips”
Opie searches across all vendor catalogs for compatible alternatives with verified pricing.
“What did we spend on gloves in Q1?”
Opie pulls historical order data, aggregates spend by category, and surfaces the breakdown.
“Place our standard monthly order with DC Dental”
Opie retrieves your saved order template, confirms pricing, and initiates the automated checkout flow.
Real prices from vendors your practice already uses
Operatives uses your clinic's contracted accounts for verified contracted prices, plus Operatives-managed accounts for cross-vendor comparison. No guesswork.
Your clinic's own account price. Most accurate. Used for negotiation and compliance.
Prices from Operatives-managed shared accounts. Real checkout prices, used for cross-vendor comparison.
AI learns your preferred vendors, approved item lists, contract terms, and order history — every recommendation is specific to your clinic, not generic.
Built for healthcare. Not generic procurement.
Operatives understands clinical supply categories, vendor relationships, and compliance requirements across practice types.
The procurement staff member
you never have to hire
Operatives runs 24/7. It never misses a better price, never forgets to reorder, never lets a contract discount expire unnoticed. It optimizes cost, maintains supply quality, and frees your team to focus on what they trained for — patient care.
Cost Optimization
Lowest verified price on every order, every time
Quality Guardrails
Approved vendors, compliant items, no surprises
Better Outcomes
Right supplies in stock when patients need them
Ready to automate your procurement?
Join healthcare practices that are saving hours every week and finding savings they didn't know existed.